Always I met a problem when forwarding an email to anyone. It is that I was quite not sure about what to write exactly in the message. So, I did a little research about this matter and found very interesting facts about this.
When forwarding an email to someone, you could abbreviate your message by writing: I am forwarding the below email or I will forward this email with the concerned matter of your message.
But other than using these options you could make your email message more professional by adhering email forwarding etiquette. So, Let’s look into what that means and what you need to know about it.
What Is The Email Forwarding?
Email forwarding is the activity of re-sending received email messages to one or more email addresses. There are mainly two types of email forwarding, the first one is manual email forwarding and the second one is automatic email forwarding.
Here we mainly talk about email etiquette in manual email forwarding.
What Do You Need To Care About When Forwarding An Email?
Here are the 5 things that you can follow when forwarding an email. Following these steps can decrease the probability of making mistakes when forwarding an email to anyone.
- Make sure to edit the email message before forwarding it. Sometimes the email may contain some sensitive data that you need not send to anyone. Ask yourself that do you really need to forward the content of the message to a third person or more.
- Always write a small comment on the top of the forwarding message to the recipient. If you don’t have the time for it, don’t forward the message at all.
- Sometimes the content of the email is not okay to forward to some people even it contains relevant details to forward. The person who you are going to forward the email message may misunderstand it if the content of the message is not in his/her zone. Because the nature of conversation is varying from person to person.
- Don’t forward an email, if the content of the message does not provide any value to the third person.
- Put your email address in the “To” field and all other email addresses in the “Bcc”, if you are going to forward an email more than one person. You can protect their email addresses from being published to persons who don’t know each other by doing this.
What To Write When Forwarding An Email?
When forwarding an email, you can write; “I am forwarding the email……,” or “I have forwarded the email…….,” or “I forwarded the email……” to the recipient. We can use these phrases according to the situation of the conversation.
Here you can find some examples of writings when forwarding an email.
Forwarding Email Etiquette Samples
Dear Mr. Joseph,
I am forwarding the below email to you that was emailed to the Accounts Department, ABC Exports, on today June 11, 2021, and in error, your email address was not included in the Cc line.
Nice to hear from you again. I am sorry you haven’t heard back about your quotation for sales. I can assure you that I forwarded your email to our purchasing manager, and I assume the delay is due to our ongoing system update within the organization, to which we are dedicating so much of our time presently.
I will forward this email as a reminder, and guarantee you that you have not been forgotten.
I am going to send the below email to confirm our new order. I am forwarding this email message to you before I am sending it to Mr. Raj. Could you please check and confirm this message?
I am looking forward to hearing from you soon.
We have received your email last Friday.
We would like to help you with this matter, and I have forwarded your email to our Marketing Manager. He will contact you within 48 hours for a speedy resolution of this matter.
Make It In Your Own Way
You will have many occasions to forward emails due to many reasons. So, make sure to do it with an effort because email forwarding etiquette also is essential in professional email management.
Also, it can reflect your professionalism even in small works and it is a good advantage for your professional communication. Get the help of the above findings and improve forwarding email etiquette to success in professional life.