An Email has replaced formal letters in a world where everything operates at the fingertips. It is a prevalent communication concept that even the kids have become very familiar with.
Most of the time, Emails are the first experience of the kids getting exposed to written communication. Let us see how to teach Email etiquette to elementary students.
How to teach Email etiquette? – Email etiquette for elementary students
How to teach email etiquette is one reasonable concern. Teaching how to write an Email in the elementary classroom is pretty challenging. The exposure the kids have to digital media is various.
Some already have access to text messaging, a desktop, a tap, or a laptop. But some parents do not permit it still.
Therefore, the kids must have a basic knowledge of the technology before teaching them how to write an email.
Also, it is essential to remember that writing an email is not like formal or informal letter writing. It is much more advanced than that.
The correct methods, basics, and concepts must be planted well in the kids’ minds so that the young brain will grasp the proper techniques they will follow for a lifetime.
If you go wrong here, it continues, and it is nothing surprising that many college or university students still write an informal emails to lecturers and professors.
So Elementary grades are the best time to teach the student the basics of email writing. The terms like Draft, inbox, etc., can be introduced at this stage.
As mentioned earlier, the level of technological exposure is different in each child, and they lean differently. So, it is always better to work with little activities to introduce them to the basics.
The group or individual activities will work best, and they can be selected according to the ages and capacities of the kids. The teacher can pick simple scenarios like writing an email to a cousin about the Christmas break, how they spend the summer vacation or even a sick note to the teacher.
Getting entry through the exciting topics they love is more effective and practical.
Why is email etiquette important for students? – Email etiquette for elementary students
Knowing how to write a proper email is not enough.
Following the appropriate etiquette is as important as writing it correctly.
One of the key reasons for it is professionalism. The kids being tough to be professional in writing their emails helps them a lot when they become professionals.
The writing style shows a lot about your education, behavior, and attention to detail. So, proper email etiquette for students becomes very important.
A properly written email shows the efficiency of the students; a good email is usually a short one with the message being straightforward. They offer their efficiency when the email is to the point.
Also, it is pretty essential to note that the style of writing has to respect the reader himself and their time.
So the language needs to be professional and the email short and direct so that it does not take unnecessary time for the reader. It is why teaching students email etiquette is essential.
Email guidelines for students at a glance!
When you discuss email etiquette for students, it is essential to list out the basics of dos and don’ts so that the kids can get an idea at a glance.
So we thought it would be helpful to share a few points of email etiquette for students examples.
Dos
- Be polite and respectful.
- Include the topic in the subject line.
- Greet and introduce yourself
- State your objective clearly and precisely.
- Appreciate the time of the reader.
- Proofread the email.
- Remember to thank for the response once received.
Don’ts
- Should not forward chain letters or celebrity videos. It needs to be purely for school matters.
- Do not demand help but ask politely
- Do not use all capitals. It isn’t nice
- Do not use acronyms like LOL, BTW, B4, etc
- Do not expect a reply right after sending the same.
Email etiquette for students’ lesson plan
It is always essential to have a proper and straightforward plan to teach Elementary students Email Etiquette.
Below is an outline of a project you could use to introduce the new concept to the students.
Lesson 1
Introducing the Email applications. Discuss why an email is essential and what an email would look like with the terms -new email, forward, reply and delete.
Take a simple email as an example and highlight all these points to familiarize the students with the words.
Lesson 2
Creating and sending an email. At this point, you can introduce email etiquette.
Also, with the basic structure, you need to point out the importance of being polite, using appropriate language and not using upper case, and refraining from using unnecessary abbreviations.
This session can also include the introduction of formal and informal emails. Now the students can create and send an email.
Lesson 3
You can introduce the concepts of receiving, replying, and forwarding an email at this session. The terms of reply, reply to all, and forward are the main topics that must be introduced to the students.
The students can respond to a single response email, a group email, and forward a document to a group.
Lesson 4
Working with email attachments. It needs to be introduced with a practical scenario, such as forwarding an invitation. Then the student naturally understands the maximum and minimum sizes of email attachment capabilities.
Lesson 5
Creating a contact list. It can be done by making a contact list of about 20 people and categorizing them according to friends, family, etc. also, make sure to let them know the importance of maintaining a contact list and how it saves time.
Lesson 6
Organizing your email inbox, too, is essential. It would help to save time when finding any critical emails. Using folder labels, starring the crucial emails, archiving the emails, and deleting the unwanted emails are the key areas you need to stress at this point.
It is always better to demonstrate this point while teaching them how to do it.
Spotting spam and junk mail.
You must explain this concept most simply, as young kids do not have the maturity to identify spam or junk mail at once.
These are the critical areas that elementary students need to teach email etiquette.
How to sign off an email as a student? – Email etiquette for elementary students
When you teach the students to end the email, always use a respectful clause like yours genuinely, best wishes, or yours faithfully.
Respecting the receiver is a must when you write an Email, and the language should be polite.
There are a few critical things that you need to remember when you sign off your email, as it truly matters when you learn email etiquette in school.
- Make it simple.
- Do not include any pictures or logos.
- Use your name and surname clearly as you are still s student. The professionals can also use the designation or the tile with the contact numbers.
Below are some steps you could stress when teaching proper email etiquette to college students.
- State a greeting like best wishes, yours honestly or sincerely.
- Mention your name in full with the surname.
- Class or the grade if this is written to a teacher or the principal if it’s a college-related matter.
- If not, the full name will be enough. But sometimes the students might have to mention the college’s name or the School.
- Then the contact details if they are writing a formal. Email for a specific reason.
Above is the usual formal way for an Elementary student to follow to end the email.
Email examples for students – Email etiquette for elementary students
To better understand the topic, we discussed email etiquette for elementary students; we thought to share a few examples.
Example 1
To:
From:
CC:
Subject: About the Christmas Holidays
Dear Nick,
I hope you are doing well. How about the Christmas preparations at your house? I am also getting ready to celebrate Christmas with my family. We are preparing the décor with my mother. I will share some photos when it is done. Hope to see yours too.
Love
Sam.
Example 2
To:
From:
CC:
Subject: Camping during summer break
Dear Ann,
It is to let you know some exciting news! My family is planning on a camping event during the summer break. Will you be able to join us? My mom will call your parents soon. I am so excited and waiting for your answer.
Love
Jane
Example 3
To:
From:
CC:
Subject: Homework
Dear Ann,
I hope you are keeping well. I am writing this email to ask you for a favor. Can I please get the homework list the teacher sent us on Tuesday? I was absent that day, and I needed to complete the work. Please them if possible. Thank you so much.
Best wishes
Jane
Example 4
To:
From:
CC:
Subject: Absent notice
Dear Mrs. Wilson,
It is to inform you that I -Ann Smith was unable to attend School yesterday due to a cough and a cold. Please excuse my absence.
Yours Truly
Ann Smith.
Example 5
To:
From:
CC:
Subject: Late returning of a library book
Dear Mrs. Samuel,
I am Ann Smith of Grade 4 B. This is to inform you that I missed returning the “Diary of a Wimpy Kid “book by Jeff Kinney last Tuesday, the due date. But I will be returning it next week without fail. Please excuse my negligence.
Thanking you,
Yours Truly
Ann Smith.
Example 6
To:
From:
CC:
Subject: Invitation
Dear Mike,
I am writing this email to invite you to my birthday party. I have attached the invitation with this. I hope you can make it. Hope to see you on 25th at my house.
Love
Sam
Example 7
To:
From:
CC:
Subject: Taking part in the Spelling bee Quiz
Dear Mrs. Samuel,
I am Ann Smith of Grade 4 B and would like to participate in the Spelling bee Quiz competition to be held next month at our School. I would highly appreciate it if you could include my name in the list.
Thanking you,
Yours Truly
Ann Smith.
Example 8
To:
From:
CC:
Subject: After School tennis practices
Dear Mr. Thomas,
It is to inform you that I, Peter Wilson from grade 5 C, will not participate in the after-school Tennis practices tomorrow as I will not be attending School due to sickness. Please excuse my absence.
Thanking you,
Yours Truly
Peter Wilson.
Example 9
To:
From:
CC:
Subject: Gift Items for the school Christmas party
Dear Jane,
I hope you are feeling much better now. I thought to write this email to inform you m that our class teacher passed the message to bring a Christmas gift for the class Christmas party by the end of this week. So if you plan to come on Friday, please bring the gift.
Get well soon
Love,
Ann
Example 10
To:
From:
CC:
Subject: Explanation of the reason for not attending in the term examination
Dear Mr. Paul,
It is to inform you that I, Peter Wilson from Grade 5 C, could not take part in the term test this month as I was away on an overseas tour with my family. Please excuse my absence.
Thanking you,
Yours Truly
Peter Wilson.
Example 11
To:
From:
CC:
Subject: Renewal of the Library membership
Dear Mrs. Samuel,
I am Ann Smith of Grade 4 B wish to renew my membership that expired last month. Please make the necessary arrangements to continue the same.
Thanking you,
Yours Truly
Ann Smith.
Wrapping up…
We hope these examples are clear enough for you to grasp the level the kids need to write their emails at the elementary stage. And also, we firmly believe that the facts and details shared above on this subject will help you carry on the task of teaching Elementary students about Email etiquette.
References
A case study of communication technology within the elementary school
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