How to write a follow-up email after an interview?

Emails are the most popular form of electronic communication at the moment. It is the best and the most professional way to keep sending and receiving the message. This write-up is about how to write a follow-up email after an interview.

It is essential to follow up on the status after an interview. But it depends according to the type of interview you had and your experience. Following up through an email is one way to check on the progress of the discussion, and there are many other ways. When you proceed with this article, you will see the examples we have listed according to each situation, giving you an excellent idea of how to approach the employer.

When it comes to following up on an interview, emails are the easiest and the most convenient way to check on the company that you participated in the interview. It is always practical to write directly to the person who conducted the interview or the head of the HR department to know more information on the progress of it. But remember that it depends on the situation of each person. This article is based on everyday problems everyone faces after an interview. So when it comes to emails, you must be careful about how to draft them according to the situation.

Why do we write Emails?

Emails are mainly for communication between two parties. It could be a casual conversation with a friend or family, or it can be used for professional or official purposes. In the current context, emails are a vital way of communicating in offices and professional institutes. All interpersonal business relationships are linked through emails.

Emails help us to follow up on the tasks we have been doing for some time. Also, one advantage is the ability to loop and share information with several people simultaneously. We must remember the interviews when you consider the following up and emails.

We usually send the resume through email. And we are waiting for the good news! So, emails are the most convenient and quickest way to get feedback on the interview. Even after facing the interview, we are eager to get a fed back. How can we approach the interviewer for feedback through a follow-up email?

Is it worth writing a follow-up email after an interview?

Emailing after an interview is special. Sending a thank you note would make you unique from the rest of the crowd. And also creates a positive attitude about you and your personality. So, it is worth sending an email after an interview.

How long should you wait after an interview to follow up?

When sending a follow-up email after the interview is a significant concern, after facing an interview, the most challenging part is to wait for the feedback. The time duration taken to get back to you by the employer differs according to the company policies and standards. Usually, it is five working days. But sometimes, it can run up to two weeks for fourteen working days, especially if there are many applicants. So it is always better to follow up on the progress. You can write them a follow-up email after about five days or a week. But if you do not get a reply, you can write to them again after another week.

Is it OK to ask HR about the interview status?

There are several reasons for the delays in the feedback on interviews from the HR departments. The process of the particular company might be different from the other companies. And there could be many finalists, and the shortlisting might take longer than expected. Or they might still need to make a decision. If you are still waiting for feedback after a considerable time, you can reach the HR team for an update. But you have to remember one thing. It is the tone of voice of your email. You need to address the email most politely. Bing aggressive or too strong would not suit the situation.

Here are a few ways to politely ask for an interview result.

• Refrain from sounding too pushy or demanding. Politely address the email. If you say you are too eager, it will create a disadvantage. 
• You need to maintain professionalism and use the correct tone of language.
• Sending your email at the proper time is essential.
• Send the email to the accurate contact to avoid mishaps.
• Plan your email well and address correctly, as you cannot send several emails and disturb the receiver. 

How do you politely ask for an interview result?

Usually, the recruiters wait to make the decision right after the interview. They make notes, access the results, compare, and then make a move. If you have several competitors, it will take more than you think. But if you have high hopes about the position and want to know feedback, it is always best to send a follow-up email politely asking for feedback. Make sure that you address them with a soft tone of voice and in a very polite manner. 

Here is an example for your reference. You can add something similar in your opening paragraph once you address the email to the specific person.

“Hello! Thank you for your valuable time interviewing me. I am following up to see if there is any positive feedback regarding my interview and the CV. Appreciate your response in this matter.”

“How do you ask for a status update after an interview?” It is always a question. As mentioned above, the best way is to send a politely addressed email to the employer. Correct addressing and the tone of voice with the concern discussed directly in the mail body would do the job perfectly. Ensure not to write lengthy descriptions about your qualifications and abilities, as they already heard them at the interview. So best is to keep it short and sweet. This is the solution to your concern “How do you politely ask for a status update?”

You must think, “What can I say instead of following up?”. Here are a few options you can include in your follow-up email. 

You can easily use these to address your email to the HR department. 

1. Can you please provide me an update on [ the position you faced in the interview]
2. What’s the status of [ position of the interview]
3. Has there been any progress on [ the job title]
4. Where are we with [ the position of the interview]
5. Let me know if you need any support from me for your current position vacant for [ position]
6. I wish to check on [ the position advertised]

These are a few ways to start the conversation to follow up on the position. Also, remember to be direct. Make it short and straightforward, and correct spelling and grammar when you write your email to the HR department.

How to write follow-up emails in different situations?

We decided to share a few examples of different approaches to following up on your interview with the HR department.

Interview follow-up email after two weeks

Interview follow-up email after a week

Second, follow up email after the interview

Follow-up after interview

Short and sweet follow-up email after the interview

Follow-up email after the interview; no response

These examples will make your job easy. And if you follow these little tips, you can quickly write an appealing follow-up email.

You May Also Like to Read:

Email Etiquette For Elementary Students

How do you write an email to purchase a product?

10 Creative Ways To Replace “I hope you are doing well”